Gilmer County Board of Education Meeting Report - 09.28.09
REGULAR BOARD MEETING of GILMER COUNTY BOARD OF EDUCATION GLENVILLE, WEST VIRGINIA MONDAY, SEPTEMBER 28,2009 GILMER COUNTY HIGH SCHOOL LIBRARY - 7:00 PM
Opening of Meeting
Meeting was called to order by President Phyllis Starkey. All the members, Larry Butcher, Dorothy Rhoades, Alton Skinner, and Misty Pritt, as well as Mr. John Bennett, the Superintendent were present.
The minutes of previous meeting on September 14, 2009 were approved unanimously.
Superintendent Report
—- A report on supplemental insurance was made. Superintendent indicated that no decision had been made and the agents were still working to get him the information.
—- William-Scottman’s two miscellaneous charges questioned at last meeting:
The $750 charge was for electrical inspection.
The charge of $7000.00 was for the restroom in the modular classrooms. This charge was made because the modular did not come with restrooms. Superintendent said the charge was reduced to $3500.00 after the inquiry was made. This was a saving of $3500.00 for questioning the charge.
—- WVU engineers have been at Sand Fork Elementary School last Friday to perform necessary tests. They had also planned to return on Tuesday to perform additional tests.
—- The person who RESA VII had recommended for grade school counselor had submitted resignation. Superintendent thought position need reposted.
Board Report
Board member, Dorothy Rhoades reported on the meeting in Preston County ….
Administrative Reports
No Child Left Behind Report - Connie Frame, Brenda Bleigh
A report on No Child Left Behind was presented to Board members indicating that Gilmer had made AYP. Details of report were discussed as well as the fact only Gilmer, Calhoun, and Wirt Counties had made AYP. Comments were made that it was interesting because all the mentioned counties have benefited for having small schools. It was noted that last year’s 4th and 11th graders scored the lowest.
Child Nutrition Report - Joe Frashure
Joe Frashure supported adding the two half time cooks for Glenville and Sand fork Elementary Schools. The idea was discussed in previous meeting because of number of students in these schools. State guideline is for 12 meals cooked per cook hour. Currently, the number is 21 for Glenville and 22 for Sand Fork. He said currently Glenville has 1.5 Cook, it should be 2.5, and Sand Fork has 1 and it should be 2. There were also extensive discussions on menu choice, Hot and Cold meals, and Offer vs. Served. Frashure indicated that WV has the strictest guidelines for menu and they tend going for more homemade food.
Executive Session
Board members and superintendent entered into executive session to hear the concerns of two parents.
Finance
Approval of Budget Carryover Supplement in the amount of (-$45,866.99)
The Treasurer Kendra Brown reported this amount was a carryover from 2004 and was the funds that were not spent.
Approval of Budget Supplements in the amount of $22,853.79
Motion made to approve by Dorothy Rhoades, seconded by Alton Skinner, passed 5-0.
Approval of Budget Transfers in the amount of $55,962.87
Motion made to approve by Larry Butcher, seconded by Alton Skinner, passed 5-0.
Approval of August 2009 Treasurers Report
Approval of August 2009 Financial Statement
Motion made to approve by Alton Skinner, seconded by Larry Butcher, passed 5-0.
Approval of Annual Report FY 2009
Motion made to approve by Alton Skinner, seconded by Misty Pritt, passed 5-0.
Approval of Payment of Invoices in the amount of $225,077.98
Questions were made about multiple invoices for further explanations.
Nasia Butcher, GCHS Principal was questioned about some charges.
An invoice for the amount of about $28000 for iPods for Sand Fork sparked some emotions. Board member Phyllis Starkey questioned Brenda Bleigh why they were not told about the purchase before and why it was not bid. The invoice was presented for payment in this meeting and Brenda Bleigh said funds had to be spent by September 30, 2009. Kendra Brown said they knew about the fund as early as September 1, 2009. Board questioned why they were not informed at the meeting of September 14, 2009? The board indicated that they need to know ahead of time what the money was to be spent on before being presented with an invoice for payment. Board members needed to know about the spending as they are the ones responsible for funds and balances at the end of the year. She pointed out that there were no objections about the purchase, only the fact the procedures were not followed.
Motion made to approve by Larry Butcher, seconded by Dorothy Rhoades, passed 5-0.
Executive Session
Board members, superintendent and Kendra Brown entered into another executive session by request of Superintendent.
Actions
Action on Additional Cook position
Upon return from executive session, Superintendent recommended a cook be contracted through RESA. This cook can be used in Glenville Elementary during breakfast and Sand Fork elementary for lunch.
Motion made to approve by Alton skinner, seconded by Misty Pritt, passed 5-0.
Action on additional Maintenance position
Superintendent reported on need for additional help in maintenance department. He reported that Jesse McVaney had said he would rather contract the work instead of hiring another person.
Action on Board Workshop
Board Workshop was discussed for needs project proposal and technology concerns. The workshop was set for Monday, October 5, 2009 at 4:00 PM at the Board Office.
Motion made to approve by Alton Skinner, seconded by Misty Pritt, passed 5-0.
Approval of GES , NES, SFES, TES and GCHS Volunteers for 2009-10
Approval of TES Fund Raising Groups for 2009-10
Motion made to approve by Misty Pritt, seconded by Dorothy Rhoades, passed 5-0.
Discussion and Possible Action on Investment in CGCC Project
Mr. Bennett reported that Calhoun-Gilmer Career Center was short of $4865.00 in budget after the money they had received for $352,500 from SBA for center improvements. The decision was made the amount can be supplied by Gilmer and Calhoun counties, with each paying one-half. The amount will be $2432.50 for each county.
Motion made to approve by Dorothy Rhoades, seconded by Larry Butcher, passed 5-0.
Discussion and Possible Action on Surplus Auctions
Normantown Elementary School Principal Patty Lowther, requested some surplus items to be auctioned to create more space. Suggestion was made that other schools could take their surplus to Normantown Auction with proceeding going to each school for their items.
Motion made to approve by Alton Skinner, seconded by Misty Pritt, passed 5-0.
Personnel
Resignation of Kathy Davis accepted.
Motion made to approve by Misty Pritt, seconded by Dorothy Rhoades, passed 5-0.
Employment
Auxiliary Varsity Cheerleading Coach - GCHS 2009-10 – Alea Hinterer
Amber Frashure, Mentor Teacher, Title I Reading for Erica Dennison
Marie Schimmel, Mentor Teacher, Itinerant Sp. Ed. (LD/MI/BD), GES/GCHS for Katie Martin
Halftime Itinerant Sp. Ed. Teacher (LD/MI/BD) GES for 2009-10 – Katherine Davis
Motion made to approve by Misty Pritt, seconded by Alton Skinner, passed 5-0.
Job Postings
Elementary Boys Basketball Coach 09-10 - Glenville Elementary
Elementary Boys Basketball Coach 09-10 - Normantown Elementary
Elementary Boys Basketball Coach 09-10 - Sand Fork Elementary
Elementary Boys Basketball Coach 09-10 - Troy Elementary
Elementary Girls Basketball Coach 09-10 - Glenville Elementary
Elementary Girls Basketball Coach 09-10 - Normantown Elementary
Elementary Girls Basketball Coach 09-10 - Sand Fork Elementary
Elementary Girls Basketball Coach 09-10 - Troy Elementary
Elementary Cheerleading Coach 09-10 - Glenville Elementary
Elementary Cheerleading Coach 09-10 - Normantown Elementary
Elementary Cheerleading Coach 09-10 - Sand Fork Elementary
Elementary Cheerleading Coach 09-10 - Troy Elementary
Assistant Varsity Girls Track Coach 09-10 – GCHS
Mini Titan Boys Track Coach -GCHS 2009-10
Mini Titan Girls Track Coach - GCHS 2009-10
Mini Titan Boys Basketball Coach - GCHS 2009-10
Mini Titan Girls Basketball Coach - GCHS 2009-10
Mentor Teacher, Music/Band - Randall J. Cook
Substitute Secretary
Tutor – All Schools 2009-10
Motion made to approve by Misty Pritt, seconded by Larry butcher, passed 5-0.
Discussions of Board Members Concerns
Mrs. Starkey indicated that she still needed to know about the state mandate on Technology issues that has been mentioned and not explained.
The Next Regular Meeting - October 12, 2009, GCHS library, 7:00 PM.
Community • Gilmer County • Glenville • Normantown • Sand Fork • Troy • Education •
Congratulations to Hunter Ashley for getting a 2nd place in the Discus throw. He may be a Freshman, but he can definately out throw a lot of sophmores, Juniors and seniors. Way to go Hunter. Practice always pays off. Proud of you.